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Review of the best productivity apps for 2023

Productivity is an essential requirement for every professional across all professions. Whatever work you do, you want to use the best productivity tools to establish good habits and remain on top of your to-do list.

 If you have many tasks and desire to do things effectively, productivity apps are just what you need. You can utilize the tools in productivity applications to manage your time wisely and work more efficiently.

Find out the best productivity apps by reading this review.

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How to Pick the Best Apps for Productivity

A good productivity app will possess certain vital elements.

These fundamental elements include;

It helps you track your goals and create reminders for essential tasks

This can be done via push notifications to remind you to begin working on your tasks and assignments. Some even have entertaining elements like games and other incentives to keep you motivated. 

An excellent app will be user-friendly

It should be simple to use, easy to browse, and adaptable so that you may have a more customized experience. It’s also crucial to think about which apps get frequent updates. 

A good application will possess cross-platform integration

Now if you plan to use the app exclusively on a computer or laptop, that is one thing. Save all of your files to your hard drive locally.

However, most people also use smartphones, so you’ll want your data to sync between them. We advise using business apps that work across as many platforms as feasible. 

A good application is pricey

The cost of an app is frequently a reliable indication of its worth. There are many excellent apps with a free tier, though.

Depending on the features you wish to obtain, you may lean towards a free edition over the premium version. On the other hand, you shouldn’t discount an app just because it’s pricey; it can offer indescribably valuable advantages.

It Aids in Decision-Making

Another factor to help in decision-making is if a productivity tool provides a free plan or trial for a productivity tool that can also help you make a decision. Use this feature before deciding. 

A comprehensive list of the best productivity apps in 2023

It’s simple to feel overwhelmed when juggling all your responsibilities, from work to home, family to social engagements. Having more time for everything important to you would be best, and things go through the cracks.

The best applications that can help manage your daily living and activities include:


Monday.com is a great productivity app. It functions categorically as a management tool. It is a platform for workflow optimization that gathers all of a project’s documents, procedures, and resources in one location.

This is accomplished using integrations with numerous programs, including note-taking tools like Google Docs, OneDrive, Dropbox, and Slack. 

Additionally, Monday.com has several built-in project views, such as a timeline, calendar, Gantt chart, kanban board, and custom views.

Among its main characteristics is that it gives users a high-level picture of team performance through customizable dashboards. 

The configurable templates on Monday.com cover everything from contact management, help desk support requests and project monitoring. Additionally, it provides the uncommon features of time tracking and a thorough file search.

Monday.com has an easy-to-use interface and a stylish design. It also has a 14-day free trial package. 

You may improve and re-imagine your workflows with the aid of Monday.com to increase productivity.

More details about Monday.com

  • Pricing: Free on annual plans.
  • The basic plan costs $8 per user per month. 
  • Monday.com is a website.


Another excellent application for project management optimization is Asana. Asana is a single platform for sharing files, tracking tasks, and communicating with the people who help you complete those tasks.

It is designed for organizations with various teams and projects that require considerable teamwork and assistance.

You may assign someone a task and even provide them with attachments when you add a task to a project. When designated individuals log into Asana, their dashboard will show them exactly what they need to complete.

You can see what has to be done and how far along each employee is using Asana’s task management features.

Asana also offers a Gantt-style timeline view so users may get a bird’s-eye idea of how far along their team members’ projects are.

Additionally, you can comment on tasks and attach files to comments to further integrate conversations into the project workflow. 

Asana allows everyone to access duplicate files to collaborate immediately.

More details about Asana:

  • Pricing: Free; the Premium plan for annual plans is $10.99 per month.
  • url: asana.com 


Anybody can quickly get started using Airtable thanks to its straightforward drag-and-drop interface, which can be used for anything from project management to personal organization.

While collaborating, you can restrict views and manage permissions to limit team access according to your workflows. 

It is one of the best free project management tools with its free version, allowing you access to all platforms besides Gantt.

It also functions as a feature-rich alternative to Google Sheets.

Airtable is primarily utilized by small- to medium-sized businesses as an online collaboration platform. As a result, it has a spreadsheet-like interface and a few extra features not present in Google Sheets. 

Additionally, you can link sheets together so that data is synced. Consider having two sheets, one for managing a worker’s projects and the other for their monthly billing.

Every change made to the project sheet will automatically reflect on the invoice sheet for that person by syncing these two sheets. This is where Airtable’s “relational database” feature shines. 

More details about Airtable;

  • Pricing: Free for annual plans.
  •  The Plus plan costs $10 per user per month.


With ClickUp, you can centrally manage your database, project teams, and deliverables. Using this application, you may also manage tasks, see activities delegated to team members, and organize your projects.

It can also assist you in clearly assigning your work using a hierarchy of spaces, folders, and lists. Nested subtasks are another option you have. The app can be customized for various teams and enterprises.

The dashboard for each account offers a live stream so you can see your team’s activities as it happens. You are notified whenever there are comments on tasks, new activities, or priority changes.

You can alter duties anytime, post comments with questions or feedback, and do so without filling up the thread with unrelated information. 

Additionally, ClickUp dashboards offer sophisticated reporting features.

ClickUp’s integrated collaboration tools set it apart from other productivity apps. For example, direct file sharing is possible with other team members.

Directly within the platform, you can share files with other team members. This capability is helpful when you have documents needed to be accessed by small teams on several devices.

You can try out ClickUp’s fantastic free plan to see if it gives you the required productivity tools. 

More details regarding Clickup:

  • Pricing: Free for the annual plan
  • $5 per user per month for the unlimited plan
  • URL: clickup.com


One of the best cross-platform to-do list applications is Todoist. It is accessible on cell phones, tablets, laptops, and desktop computers. In addition, it has mobile and web applications.

You can better organize your daily duties and habits using Todoist. The to-do list software is made for individual management and performs best in this setting.

Your personal and professional to-do objectives are both supported by Todoist. On the other hand, suppose you’re okay with a more straightforward layout and lesser functionality.

In that case, the software offers excellent tools for budget-friendly scheduling, task management, and collaboration.

For example, on the subscription plan, you may use its comprehensive project management tools to divide big projects into smaller jobs and give each due date.

In addition, you may customize the app with more than ten themes and add time-sensitive task reminders. Work together with teammates using public or private subtasks that can be modified by many people simultaneously.

More details about Todoist:

  • Pricing: Free for the annual plan.
  • $4 monthly for yearly goals for the Pro plan.

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Jira is a popular task management program organizations use to coordinate large project teams, publish tracking data, manage projects, and plan and build company-wide product road maps.

Teams that employ the Agile methodology use the task management tool. One of Jira’s primary features is users’ ability to establish projects or “issues.”

Then, each issue is divided into “child issues,” essentially smaller tasks that can be delegated to various individuals. 

The project’s participants can monitor the status of their tasks. Jira keeps everyone updated on what is happening and when it has to happen to keep projects moving forward. It is straightforward to use yet flexible enough to fit into any workflow you may want it to.

Jira maintains a pleasingly minimalist appearance while being straightforward to use. It is also adaptable enough to fit into whatever workflow you may need it to. Nevertheless, getting familiar with the platform’s technical terminology may take some time.

Additionally, Jira has a free version that supports up to 10 users.

More details about Jira:

  • Pricing: Free; for monthly plans.
  • The Standard plan costs $7.50 per user per month.


The Clockify app, which serves as a timesheet for your life, is accessible on all significant platforms (desktop operating systems and mobile apps for iOS and Android). 

It records the time you spend on assignments, meetings, and other activities so you can assess where to cut corners and how to be more productive. 

The app uses a straightforward stopwatch idea. You begin a task and start the time allotted for work. You can mark what is billable and what isn’t by pausing and restarting the timer as needed.

Similarly, you may use the app’s calendar feature to identify which tasks have a deadline soon and which ones have one later in the day. 

Managers or individual employees may find Clockify handy. In addition, you can use it as a timesheet if you’re a freelancer or want to keep track of your time.

The reporting and management tools can help teams be more productive when working remotely. Utilize Clockify better to keep track of every second of your time.

More details about Clockify:

  • Pricing: Free for annual plans
  • The basic plan is $3.99 per user each month.


RescueTime increases productivity by assisting users in understanding how they use their time and then providing advice on how to use it most effectively going forward.

It will automatically keep track of the websites and applications you use each time you use it, storing that data so you can review and analyze it afterward.

RescueTime will automatically keep track of the websites and apps you visit each time you use it and preserve that data so you can review and analyze it later. 

Only accessible on the Premium plan, its “FocusTime” function eliminates distracting websites. It aids you in completing the tasks at hand.

Additionally, it generates reports that display data in categories like social media, work, and entertainment on an easy-to-read dashboard.

These categories can guide your goal-setting, making identifying distractions from your finest work easier. The dashboard also offers advice on accomplishing more quickly without getting worn out.

You may focus on one objective each day and achieve it perfectly with the help of the RescueTime app. It is free with a $12 premium plan for monthly plans.


Zapier helps you automate repetitive processes between apps by connecting workflows. You can set up countless different “zaps” (functions), but they all operate similarly.

Zapier will handle the rest when you specify the two distinct workflows you wish to connect. When you have daily duties that require you to do a lot of repetitive clicking or inputting of data, Zapier can be extremely helpful.

Zapier can assist you with just about anything across a wide range of apps. 

It allows you to automate tasks (like importing new contacts from Gmail to Salesforce automatically) and communicate data between apps (like Google Sheets). You can also use it to develop unique processes with your scripts.

By using Zapier to automate your workflows, you can “Zap” your way to time savings.

Pricing: Free for annual plans, and the starter plan is $19.99 monthly.


Grammarly is a full-featured writing assistance program. You may set it up to offer suggestions for your writing.

For instance, you might set it up one way if you were writing a dissertation, which calls for a very academic style, and another if you were writing a blog post, where shorter sentences and more colloquial language fit better.

This writing tool offers grammar and spelling repairs in addition to stylistic modifications. It’s fantastic for everyone who needs writing assistance. In addition, it aids in optimizing writing productivity.


This varies depending on your subscription plan.

 Price per month Annual Cost

  • Monthly subscription $30 $360
  • Quarterly subscription $20 $180
  • Annual subscription $12 $144


One of the most well-known group chat programs for businesses is Slack. Slack accounts can be created for free. However, subscription accounts offer more significant features and support. Group interactions take place in Slack.

You can send messages to specific users, closed groups, or channels where dialogue has been invited to continue. Slack also supports voice and video calls. 

This app is known for promoting community in the workplace as well.

Because it allows you to connect with colleagues in a way that works for both of you—in real-time, asynchronously, or in public where others can chime in—Slack qualifies as a productivity app, something email has not quite been able to do.


Free plan at $0 per month

Pro $7.25 per month annual plan

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The best productivity tools frequently help you organize and arrange your day by keeping track of meetings, appointments, and to-do lists.

If you are looking for the best productivity app, consider the ones that best meet your practical and financial needs.

They should possess a straightforward UI devoid of extraneous features.

They should also be able to assist you with everything from maintaining concentration while studying to managing your time effectively at the office.

From straightforward timer apps that help you track how long you’ve been working to apps that help you arrange and organize every minute of your day, many different apps are available. 

The best productivity app should be dependable, simple, and motivate you to achieve your goals and objectives.

Robin Okwanma
Robin Okwanmahttps://justrobin.dev
Hi, I'm Robin Okwanma. Software Engineer || Django, Python || React, React Native || Blogger. Technical Writer.
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